EHRA is looking for a team for websites maintenance and support

BACKGROUND

Eurasian Harm Reduction Association (EHRA) is a non-for-profit public membership-based organisation, registered by the initiative of harm reduction activists and organisations from Central and Eastern Europe and Central Asia (CEECA) in 2017.

Currently EHRA is hosting www.harmreductioneurasia.org, www.eecaplatform.org, www.chasevirus.org, www.drugeducationyouth.org internet portals as knowledge and networking tools for its members, donors and partners.

The portals provide access to resources, strategies and policies, case studies, information about events, tenders and opportunities to inform members, donors, consultants, researchers and other stakeholders in the fields of harm reduction, drug education and human rights at regional level.

This assignment is for a contractor to provide expert technical maintenance and support for websites and to develop and implement technical solutions that improve the user friendliness and ability to respond to its audience’s needs on an ongoing basis for one year from October 2020.

A team consisting of four full-time staff is managing web portals by updating the site with content, and ensuring the structures meet the audience needs. The contractor will provide maintenance and support services for websites (based on WordPress open source software) and also develop and implement new features. The services sought are indicated in these terms of reference. The contractor will be expected to be flexible and responsive to the web portals support services requested as well as provide innovative ideas and recommendations to ensure that the portals are considered to be user friendly.

GENERAL REQUIREMENTS

Overall, the contractor is required to:

  • Ensure implementation, troubleshooting, and maintenance support for the existing websites; and to collaborate with the team, serve as a resource for problem analysis and solution.
  • Provide more effective development and design for the functionality of the websites.
  • Provide technical and creative expertise to create, manage, and update the websites.
  1. SITE HOSTING & ADMINISTRATION
  • Assure a reliable hosting environment and a stable functioning of the websites.
  • Backups – in case of a serious incident, the restoration of the website from the most recent backup needs to be assured.
  • Security – manage all aspects of website security to protect confidential member information and existing content (data, project information, contact details, etc.), and prevent hacks, defacing, etc.
  1. REGULAR TECHNICAL SITE & CODE MAINTENANCE
  • Assure the WordPress Website Maintenance.
  • Install Software, module/Security patches and upgrades including bug fixes.
  • Install, upgrade or modify existing modules on sites.
  • Develop, update and maintain the sites.
  1. ONGOING WEBSITE DEVELOPMENT (IMPROVEMENT OF SITE FUNCTIONALITIES)
  • Analyse the existing website functionalities.
  • Maintain ongoing development on existing sites and add new features where needed.
  • Manage, update and improve site navigation and information architecture.
  • Manage web design; enhancements to the sites’ look and feel on an ongoing basis.
  1. SPECIFIC FEATURES
  • Development, design and implementation of new specific features on the websites based on requests from the team. These will occur on demand;
  • Advise on alternative platforms to ensure maximum performance of the tools and content needed on specific website.
  1. MANAGEMENT ARRANGEMENTS

The assignment will be managed by the EHRA team. All options and recommendations for improving the website will be agreed through the team, which will directly collaborate with the contractor on different sections of the websites.

  1. QUALIFICATIONS

The contractor is required to have:

  • extensive knowledge and experience of website development and management by making use of innovative technologies and applications;
  • specific and in-depth expertise in the WordPress content management system;
  • experience with other platforms (Drupal, Joomla and other CMS platforms);
  • excellent communication skills and the capacity to be responsive to changing needs and requirements as communicated by EHRA team.

The service provider is expected to describe its understanding of the objectives of the project and the Scope of Work.

  1. PROPOSED METHODOLOGY / APPROACH
  • A clearly quantified proposal on the various benefits shall be outlined by the service provider as well as the cost implications which shall include the administration costs.
  • A capacity statement, stating the service provider’s capacity, qualifications and experience in delivering the abovementioned services;
  • Detailed description of work experience with traceable references (work examples with contacts for references);
  • Hourly rates (VAT inclusive)

CLOSING DATE

All proposals must be submitted by e-mail referenced under title “IT TEAM” to Alina Storozhuk at alina@harmreductioneurasia.org by 30th September 2020, 24:00 EET.

EVALUATION

After the closing date of the bid invitation, an appointed evaluation committee of EHRA staff will evaluate the proposals of the bidders. The committee will individually evaluate each of the bid proposals received. The evaluation will be made based on:

  • Experience – maximum score 50 points
  • Price – maximum score 50 points

The contract will be awarded to 1 applicant with the highest score.

GENERAL CONDITIONS

The following should be noted by interested parties:

  • Intellectual property and ownership of all products developed in the execution of the contract will be vested in EHRA and any and all service providers will sign those rights to EHRA.
  • Products may not be made available to any unauthorised person or institution or sold for profit without prior written consent from EHRA.
  • On completion or termination of the agreement, all products must be handed over to EHRA.
  • No information concerning the tender or award of the tender may be made available by the Bidder to other parties without prior consultation and written approval from EHRA.
  • The successful bidder will be required to be bound by confidentiality.

The time period for this assignment will be 1 year, starting from October 2020 with an option for renewal for another 6 months.

MANAGEMENT REPORTING AND ASSIGNMENT ENQUIRIES


All enquiries related to the objectives and scope of this assignment should be directed to:

Alina Storozhuk
Eurasian Harm Reduction Association
Senior Communications and Campaign Officer
Tel: +37069256431
Email: alina@harmreductioneurasia.org

EHRA is looking for the consultant in Lithuania on conducting teambuilding and soft skills improvement training session for secretariat team

for EHRA secretariat team

The Eurasian Harm Reduction Association (EHRA) is looking for qualified social psychologist who will develop and conduct targeted 1,5 day training session on teambuilding and soft skills improvement for EHRA Secretariat team.

Eurasian Harm Reduction Association (EHRA) is a non-for-profit public membership-based organisation, registered by the initiative of harm reduction activists and organisations from Central and Eastern Europe and Central Asia (CEECA) in 2017. More information about the Association and specifics of the work you can find on our website http://harmreductioneurasia.org

Participants of the training: team of 9 professionals and experts in advocacy of harm reduction, sustainability and transition, drug policy and drug users’ community mobilization with high education and several years of joint working experience in implementation of regional and national projects.

Place and time: Lithuania, 15-16th of October 2020.

THE OBJECTIVES OF THE CONSULTANCY

The aim of the assignments it to develop and conduct teambuilding event with elements of the soft skills improvement for EHRA team. The training will be conducted in-door at out of office bases.

The selected trainer should conduct following tasks:

  1. To conduct rapid assessment of the organisational climate and needs in soft skills development among EHRA staff via individual interviews with up to 6 staff members.
  2. To summarise finding of the assessment and to suggest agenda for the 1,5 day teambuilding training for staff.
  3. To conduct team building training for staff 15-16th of October.
  4. To provide short report summarising results of the assessment and training.

TIMELINE

All tasks should be completed in the period from 1st October till 1st November, 2020. Training itself need to be conducted 15-16th of October, 2020.

Full description of position requirements can be found here

HOW TO APPLY

The candidates are invited to submit:

·        their CV,

·        examples of reports or agenda from teambuilding or soft-skills training and assessment conducted earlier and

·        letter of interest with calculation of the cost of assignment.

by e-mail referenced under title “Teambuilding” to Ganna Dovbakh at anna@harmreductioneurasia.org by 27th September 2020, 24:00 EET. Results will be announced by September 30, 2020. Each candidate will be contacted individually.

PAYMENT

Payment for the work of the consultant under this ToR will be decided based on the results of the tendering process.

The cost of the travel within Lithuania to the venue of the training, accommodation, and food during the training for the consultant will be covered by EHRA.

Any questions regarding the participation should be sent to anna@harmreductioneurasia.org

 

EHRA is looking for consultant to conduct a research on NPS in Estonia

BACKGROUND

Eurasian Harm Reduction Association (EHRA) is a non-for-profit public membership-based organisation, registered by the initiative of harm reduction activists and organisations from Central and Eastern Europe and Central Asia (CEECA) in 2017.

More information about the Association and specifics of the work you can find on our website http://harmreductioneurasia.org

THE OBJECTIVES OF THE CONSULTANCY

In cooperation with School of Law, Swansea University, UK, EHRA is seeking to engage national  consultant in Estonia to conduct a research on the use of new psychoactive substances (hereinafter – NPS) in Estonia.

The assessment is aimed to analyze existing evidence and documents to overview the (a) existing statistics/data on NPS use from various sources, (b) researches of patterns of use and procurement of NPS (via clubs, darknet, etc), (c) existing algorithms of ambulance and police actions, and (d) availability of harm reduction services for NPS users, and how existing services needs to adapt to meet the needs created by NPS in Estonia. This research will be conducted using the same methodology as one, done already in Moldova, Belarus, Kazakhstan, Kyrgyzstan, Georgia and Serbia.

The potential candidates should:

  • collect national data sources (such as website links, documents (in word, pdf formats), presentations and other materials) on NPS (documents and research data on drug use, behavior and harm reduction services, existing laws on health and drug policy).
  • to organize the field data collection:
  • recruit not less than 20 respondents from community of people who use drugs and other key affected populations and conduct focus-groups;
  • arrange and conduct interviews with officials from law enforcement and health services, harm reduction services (list of needed interviewees will be agreed with EHRA);
  • according the collected national sources on NPS use, together with EHRA staff member to adjust questionnaire for interviews/ focus groups;
  • develop a report on NPS use in Estonia.

Soft copies of all collected data and minutes of interviews should be shared with EHRA via DropBox or GoogleDrive. In case of using quotes from individuals, the consultant must have a signed informed consent from each interviewee.

EHRA will support the consultant by facilitating the contacts between the Consultant and national harm reduction experts / networks of people who use drugs; as well will guide through the methodology of the research.

TIMELINE

 All tasks should be completed in the period from 1st October till 15th November, 2020.

Selection of the consultants will be done by the Commission in EHRA, based on the following Evaluation criteria:

 Relevant experience in harm reduction/drug policy field or/and social research field data collection (50 points)

Wide range of contacts on national level (with community of PWUD, law enforcement, health and harm reduction services) (30 points)

Fluency in written Russian and/or English (20 points)

HOW TO APPLY

 The candidates are invited to submit their CV and letter of interest with suggested respondents list, and state the daily rate in EUR (should be provided in EHRA’s template) by e-mail referenced under title

“National Consultant” to Eliza Kurcevic at eliza@harmreductioneurasia.org by 27th September 2020, 24:00 EET.

 Results will be announced by September 30, 2020. Each candidate will be contacted individually.

Payment

Payment for the work of the consultant under this ToR will be decided based on the results of the tendering process. The work under this ToR for the consultant should not exceed 20 working days altogether over a period of one and a half of month including the collection of national data sources, organization of focus groups and interviews with key respondents, development of the report, and validation of data of the report. The stated daily rate should be confirmed by the consultant. The final daily rate could be the subject to agreement between the parties. In case the consultant can’t confirm the stated daily rate or EHRA is not being able to agree the daily rate with the consultant, EHRA reserves the right not to sign the contract with the expert and approach the next candidate in line in accordance with the results of the tendering process.

Any questions regarding the participation should be sent to eliza@harmreductioneurasia.org

EHRA is looking for Finance and Grants Officer

International non-profit organization, working in the sphere of advocacy, human rights, realization of socially important projects invites a financial specialist to join its team.

For more information about EHRA and the main programs being implemented by EHRA, please, follow the following links:  https://harmreductioneurasia.org/about-us/

Working conditions:

Distance work using own facilities: computer, stable access to the Internet.

Consultancy agreement without social insurance for one year starting from October 2020. 

Ability to come to the EHRA’s office in Vilnius (Lithuania) at least twice a year. EHRA will cover flight and accommodation during visit.

General requirements and experience:

  • Understanding the legal, regulatory documents, the requirements of donor organizations.
  • Work with large volumes of information.
  • Excellent problem-solving and time management skills and ability to prioritize/multi-task;

EHRA expects qualified candidates to have the following skills and experience:

  • University/college degree (e.g. in finance/accounting or relevant fields);
  • At least 3 years of professional experience in finance.
  • At least 1 year of experience in working with grant agreement, donation and international donor‘s organizations; ( GFATM, RCF, UNAIDS, EJAF, etc.)
  • Preferred experience in working with non-profit/NGO sector, donation and international donor‘s organizations;
  • Preferred experience in the preparation of different types of contracts (grant, service, etc.)

Excellent command of Russian (oral and written), good English (written). Languages of communication with partners: Russian and English.

Personal qualities:

  • Optimism, tolerance to cultural differences.
  • Ability to work under pressure.
  • Communication skills.

Full description of position requirements can be found here

 Compensation:  Gross salary is 1100 USD include all taxes.

 Interested candidates should provide:

  • updated CV outlining specific relevant experience and two references.
  • a short cover letter indicating suitability for the position.

 Documents should be sent to: info@harmreductioneurasia.org until September 27, 2020.

 Interviews will be done on a rolling basis.

Only shortlisted applicants will be contacted.

EHRA is looking for a video production crew based in Vilnius to participate in webinar workshop materials production

BACKGROUND

Eurasian Harm Reduction Association (EHRA) is a non-for-profit public membership-based organization since 2017, operating in 29 countries of Central and Eastern Europe and Central Asia (CEECA). EHRA mission is to actively unite and support communities and civil societies to ensure the rights and freedoms, health, and well-being of people who use psychoactive substances in the CEECA region. EHRA’s Secretariat is based in Vilnius, Lithuania.

EHRA is going to conduct a series of webinars on human rights and documenting human rights violations for activists, civil society and community organizations from 5 South East Europe countries – Bosnia and Herzegovina, Montenegro, The Republic of North Macedonia, Romania, Serbia. 3 webinars will be conducted online on September 16, 23 and 30, 2020. Prior to each webinar participants will be provided with 2-3 educational videos, where 2 experts will discuss certain topics in a dialogue/interview format. Language of videos and webinars is English.

Purpose and objectives

Filming of 6 and production of 7 videos for webinars of 30-40 minutes for educational purposes. The process includes:

  • Filming with own crew‘s equipment of 6 two-experts dialogue (one expert is based in Vilnius, other in Toronto (Canada). Vilnius-based expert part should be filmed by the crew in Vilnius, Toronto expert will film his part himself. 7th video will be filmed by experts in Tallinn, Estonia, themselves and provide the crew with filmed material. Video dialogues will last up to 2 hours each.
  • Video editing of each of 7 video dialogues up to 30-40 minutes videos according to content, stylistic and visual guidelines provided by EHRA staff, including infographics and minor visual effects.
  • Ensuring audio files of edited final video versions are available to EHRA.
  • Video teaser/intro production for a series of webinars announcement.

 

Deliverables and outputs

  • Shooting of 6 webinars between August 26 – September 22, 2020.
  • Production and editing of 7 video materials September 1-25, 2020.
  • Teaser/intro production by September 1, 2020

Timeline

  1. Online interview with details of cooperation, requirements for the final product – August 24, 2020.
  2. Face-to-face meeting to agree on the scene of shooting – August 25, 2020.
  3. Shooting period (August 26 – September 22, 2020).
  4. Postproduction period (September 1-25, 2020).

Evaluation criteria

A two-stage procedure will be utilized in evaluating the proposals:

  • evaluation of the previous experience (portfolio) via technical criteria – 80% in total evaluation
  • comparison of the costs (best value for money) – 20% in total evaluation.

Cost evaluation is only undertaken for technical submissions that score a minimum 70 points out of a maximum of 100 as a requirement to pass the technical evaluation. A proposal which fails to achieve the minimum technical threshold will not be considered further.

To assess submitted applications, the following technical criteria will be used (80%):

Criteria Weighting
Experience of indoor shooting reflected in portfolio; 30 points
Experience in filming process organization; 30 points
Experience in video editing, previous work with captions and graphic elements reflected in portfolio; 30 points
A sense of taste and style; 10 points
Total 100 points

 

Cost proposal (20%):

EHRA will allocate same importance to the provided portfolio and recorded experience as to the cost of the services. The cost proposal will be evaluated in terms of best value-for money to EHRA in EUR, price and other factors considered.

Conditions

This announcement and its attachments shall not be construed as a contract or a commitment of any kind. This request for proposals in no way obligates EHRA to award a contract, nor does it commit EHRA to pay any cost incurred in the preparation and submission of the proposals.

Terms of payment and other conditions same as a final timeline will be indicated in the agreement which EHRA will sign with the winner.

How to apply

To respond to this TOR, please send letter of interest with prices in EUR (shooting and video editing per video gross) and submit your portfolio by e-mail referenced under title “Video crew” to alina@harmreductioneurasia.org by 24:00 EET, August 23, 2020.

 

Terms of Reference for a consultant to develop a set of practices of delivering harm reduction and other services for people who use drugs in emergency situations

COVID-19 crisis clearly showed that flexibility of harm reduction services during crisis can prevent social isolation instead of social distancing of people who use drugs, even in places where harsh drug policy environment exists.

Continue reading “Terms of Reference for a consultant to develop a set of practices of delivering harm reduction and other services for people who use drugs in emergency situations”

Extended: EHRA is looking for a travel agency in Lithuania for logistics services

EHRA is looking for a travel agency for a long-term contract to assist with business travel.

Travel Agency must be based in, or have an office in Vilnius, Lithuania. The contracted Travel Agency will provide a wide range of travel management services and should have the capacity to handle commercial accounts. The Travel Agency should provide travel services (embedded person) from 8.00 am to 5.00 pm during working days. In addition, Travel Agency shall provide for 24/7 emergency service, as well as for services during weekends and official holidays where emergency travel service is required. One of the Travel Agency’s employees shall always be reachable by phone.

Much of the travel must be organized on short notice, thereby placing a premium on efficiency and rapid communication in handling all travel related matters.

The proposal should be delivered to Irena Zubkova by e-mail irena@harmreductioneurasia.org by COB 2nd of July, 2020

The proposal must include the following information:
– filled out application form (Annex 1 to this RfP)

Request for quotes/offers: Editing and proofreading of various types of documents in English/Russian languages

The purpose of this request for proposals is to select a consultant (s) who will provide services for editing and proofreading of various types of documents, reports and publications in English and in Russian language.

Continue reading “Request for quotes/offers: Editing and proofreading of various types of documents in English/Russian languages”

Small grants to promote community-led research

As part of the Eurasian Regional Consortium’s project “Thinking outside the box: overcoming challenges in community advocacy for sustainable and high-quality HIV services” supported by the Robert Carr Fund for civil society networks (RCF) within Community-led monitoring of quality of services cycle EHRA announces a call for applications for national organizations who conducted community-led research on the quality of services for people who use drugs.

Continue reading “Small grants to promote community-led research”

EHRA is looking for a travel agency in Lithuania for logistics services

EHRA is looking for a travel agency for a long-term contract to assist with business travel.

Travel Agency must be based in, or have an office in Vilnius, Lithuania. The contracted Travel Agency will provide a wide range of travel management services and should have the capacity to handle commercial accounts. The Travel Agency should provide travel services (embedded person) from 8.00 am to 5.00 pm during working days. In addition, Travel Agency shall provide for 24/7 emergency service, as well as for services during weekends and official holidays where emergency travel service is required. One of the Travel Agency’s employees shall always be reachable by phone.

Much of the travel must be organized on short notice, thereby placing a premium on efficiency and rapid communication in handling all travel related matters.

The proposal should be delivered to Irena Zubkova by e-mail irena@harmreductioneurasia.org by COB 22 of June, 2020

The proposal must include the following information:
filled out application form (Annex 1 to this RfP)